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Legal Assistants
Administrative Support for Attorneys
Our Legal Assistants help attorneys manage the administrative work that keeps a law firm running smoothly. From scheduling and client communications to dedicated client intake, document formatting, and file organization, they provide reliable support without the overhead of additional full-time staff. Whether you need help with daily tasks or dedicated intake support, our Legal Assistants adapt to your firm’s systems, procedures, and priorities.
Law Firm Administrative Expertise
Get support from professionals who understand the administrative demands of law firms, including scheduling, client communications, file organization, and routine case coordination.
Support Tailored to Your Firm
Your Legal Assistant learns your procedures, communication preferences, and existing workflows to provide consistent support that fits the way your practice operates.
Flexible & Scalable Support
Adjust your level of support as workloads and priorities change, without adding the fixed overhead of additional full-time employees.
Confidentiality & Information Security
Confidentiality agreements and established security procedures help protect sensitive client and firm information.
Explore Our Areas of Expertise
How Our Legal Assistants Can Support Your Firm
Our Legal Assistants help law firms streamline daily operations, keep workflows organized, and deliver responsive client service. Explore how we can support your practice below or contact us to discuss a solution tailored to your needs.
Client Communications
- Manage incoming and outgoing client calls and emails, coordinate follow-ups, and ensure clients receive timely responses.
- Organize and triage the attorney’s email inbox to prioritize important messages and reduce clutter.
Calendaring & Case Coordination
- Enter important dates, deadlines, appointments, and reminders into the firm’s calendar at the direction of attorneys or paralegals, helping ensure key information is recorded accurately.
- Schedule hearings, depositions, mediations, client consultations, signings, and internal meetings, coordinating the details and participants.
- Arrange, confirm, and log service of process activities according to the firm’s instructions.
- Coordinate court reporters, videographers, Zoom meetings, conference rooms, and other scheduling logistics to keep appointments and proceedings organized.
Document Preparation & Formatting
- Transcribe attorney notes or recorded instructions into clear and accurate documents.
- Draft cover letters, transmittal letters, signature pages, and labels (excluding pleadings).
- Prepare concise case summaries from notes, transcripts, or documents without legal analysis.
- Clean up Word and Excel files, apply templates, correct spacing and grammar, and prepare documents for signatures (excluding pleadings).
File & CRM Management
- Maintain accurate client and matter records within your firm’s CRM or practice management system, keeping routine information current and accessible.
- Upload, organize, and maintain documents, contacts, and matter information so your team can find what it needs efficiently.
- Archive and maintain client and matter records according to the firm’s established procedures and instructions.
- Handle sensitive client and firm information in accordance with established confidentiality and security procedures.
Practice Operations Support
- Help coordinate day-to-day office operations, including supplies, vendor communications, internal systems, administrative processes, and recurring office tasks to keep your practice running smoothly.
- Track administrative follow-ups, outstanding tasks, and recurring priorities to help attorneys stay organized and responsive.
Client Intake
- Manage inbound and outbound intake communications through phone calls, email, and web-based inquiries.
- Follow firm-specific intake scripts and procedures to gather detailed information from prospective clients.
- Conduct intake follow-ups to obtain missing information, confirm consultation details, and help complete prospective client profiles.
- Manage online intake submissions and maintain organized prospect information within the firm’s preferred CRM, practice management system, or shared inbox.
Professional Development & Membership Support
- Bar Memberships & Credentials – Track bar membership and professional organization renewal deadlines, monitor certification expirations, and help organize required renewal documentation.
- CLE & Professional Development – Research relevant CLE courses, seminars, conferences, and webinars; organize registration details and track completed credits as directed by the firm.
- Networking & Relationship Management – Help maintain professional contact records, coordinate networking event details, and track follow-ups to support ongoing professional relationships.
Legal Assistants do not perform paralegal tasks. If you’re interested in paralegal services, you can learn more here.
Legal Assistant Plans and Pricing
Our Monthly Plan gives you the flexibility to pay for just the hours you need, no rollovers, no long-term commitment. Our Annual Plan is designed for ongoing support, allowing you to purchase hours in advance and roll over any unused hours for up to one year.
Expert Help for Every Part of Your Practice
Law Firm Support Services
Your firm’s needs often extend beyond any one area of support. Equivity provides flexible, scalable professionals to help with the work behind your practice, from paralegal and administrative support to client intake, billing, and marketing. Get the expertise you need across your firm, all through one trusted partner.
Paralegal Support
Move legal matters forward with practice-specific support for case preparation, document drafting, discovery, filings, and ongoing casework.
Legal Assistants
Free up your time by delegating scheduling, client communications, document coordination, intake follow-up, and routine case administration.
Client Intake & Reception
Connect with more prospective clients through timely responses, organized intake, appointment coordination, and reliable follow-up.
Law Firm Billing
Keep your billing operations organized and efficient with dependable support for billing workflows, administrative processes, and related tasks.
Law Firm Marketing
Grow your firm’s visibility and attract more potential clients with ongoing marketing support tailored to your goals.
One-Time Projects
Scalable paralegal or admin support for discovery, trial prep, or overflow work.
Your Path to Support Starts Here
How To Get Started
Get Started
Select the plan that fits your needs and sign up instantly, or contact us to discuss your options. No long-term contracts—adjust or cancel anytime!
Match & Interview
Launch & Succeed
Your assistant will schedule a call with you and your Account Manager to align on goals, communication, and next steps.
Personalized Oversight for Your Business
Dedicated Account Managers
Our Administrative Account Managers ensure your virtual support team operates smoothly, from onboarding to daily coordination. They act as your main point of contact, making sure your assistants stay aligned with your workflows, priorities, and expectations.
Onboarding & Setup
Your Account Manager reviews your administrative needs and integrates our team into your existing tools and processes.
Right-Fit Resourcing
Your Account Manager matches you with the right assistants and adjusts support as your workload grows or shifts.
Team Management
Your Account Manager keeps communication clear, resolves questions quickly, and helps maintain steady day-to-day operations.
Ongoing Optimization
Through regular check-ins, your Account Manager boosts efficiency, streamlines tasks, and strengthens your support system.
See How Virtual Paralegals Stack Up Against Traditional Options
Trusted Support That Delivers
Why Law Firms Choose Equivity
We don’t just provide additional support; we integrate into your workflows as a reliable extension of your team. Our legal professionals help firms improve efficiency, maintain consistency, and manage growing demands without adding unnecessary overhead.
Trusted Legal Expertise
Founded by an attorney and staffed with experienced legal professionals, we understand the complexities of law firm operations and deliver trusted support.
Scalable Teams Across Specialties
From paralegals to marketing, admin, or client intake support, we assemble the right professionals to match your priorities and processes.
Dedicated Account Managers
You’ll have a single, responsive contact who understands your needs, ensures everything runs smoothly, and helps you get the most value from your plan as your firm’s priorities evolve.
Flexible Plans That Grow With You
Your needs will change, and your plan can too.Scale hours, adjust roles, or add new areas of support as your firm or business grows.
Improve Firm Efficiency
Identify workflow bottlenecks, administrative gaps, and delegation opportunities with our Law Firm Efficiency Audit.
Ask an Expert
Not sure where your firm needs support? We’ll review your needs and recommend the right services and support structure for your firm.
Discover More
Still have questions? Explore guides, comparisons, and decision tools covering staffing models, ROI, service options and more.
