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built for the demands of legal practice
Virtual Paralegal Support for Law Firms
Equivity’s experienced, US-based virtual paralegals help law firms work more efficiently, control staffing costs, and stay focused on clients. Founded by an attorney, we understand the demands of legal practice and provide flexible that integrates with your firm’s existing workflows. Whether you need ongoing assistance or help managing a heavier workload, we make it easier to get the support your practice needs.
US-Based & Experienced
Our paralegals bring relevant experience, college degrees, and specialized certifications to support your firm’s needs. Explore Our Paralegal Matching Process.
Multi-Practice Expertise
Our team specializes across all areas of law, delivering the right expertise and tailored support to meet your firm’s unique needs.
One-Time Project Support
From short-term assignments to special projects, get expert paralegal support tailored to your firm’s needs and timeline.
Flexible & Scalable Support
Adjust your level of support as workloads and priorities change, without adding the fixed overhead of additional full-time employees.
Secure & Confidential
NDAs, conflict checks, and strict confidentiality protocols effectively protect your clients’ sensitive legal information.
Explore Our Areas of Expertise
How Our Virtual Paralegals Can Support Your Firm
Our experienced virtual paralegals offer dedicated support across a wide range of practice areas. Every engagement is supported by a dedicated Account Manager who helps ensure seamless communication, workflow alignment, and ongoing support tailored to your firm’s needs. Browse the list below to see how we can empower your firm. Need support in a different area? Contact us to discuss a custom solution for your firm.
Client Intake & Preliminary Legal Research
- Client Intake & Conflict Check – Gather key client information, conduct conflict-of-interest checks, schedule intake interviews, prepare questionnaires, and open the client file.
- Document Collection & Organization – Request, receive, and organize relevant materials such as deeds, titles, leases, boundary surveys, tax records, and prior legal correspondence.
- Engagement & Case Summary Preparation – Draft engagement letters or retainer agreements for attorney review and signature, and prepare chronologies and timelines outlining facts, involved parties, and key dispute issues.
Pre-litigation Investigation and Research
- Title & Property Research – Conduct public records searches for liens, easements, encumbrances, and title histories.
- Regulatory Compliance Review – Assist in identifying applicable zoning laws, building codes, or land use regulations.
- Case Law & Statutory Research – Research relevant statutes and precedents related to the real property issue (e.g., adverse possession, nuisance, boundary disputes).
Pleadings and Filing Preparation
- Draft Initial Pleadings – Prepare draft complaints, answers, counterclaims, and motions to dismiss.
- Court Forms & Summons – Prepare summons and coordinate with process servers to ensure timely service of documents.
- Case Docketing – Track filing deadlines and court appearance dates.
Discovery Support
- Facilitate Discovery – Prepare requests and responses to discovery including interrogatories, requests for production, and requests for admissions.
- Discovery Response Management – Organize, itemize and summarize discovery responses and documentation.
- Schedule Depositions – Coordinate with attorneys, clients, opposing counsel, and court reporters to schedule depositions; confirm availability and logistics.
Trial, Hearing and Settlement Support
- Finalize Briefs and Supporting Documents – Prepare Table of Contents (TOC) and Table of Authorities (TOA), conduct grammar and spell checks, verify citation accuracy, and confirm compliance with local and court-specific formatting rules.
- Trial Notebook Assembly – Compile trial notebooks with pleadings, exhibits, witness lists, and case law references.
- Witness Coordination – Schedule depositions, interviews, and hearing appearances for expert and lay witnesses.
- Assist with Motions in Limine – Help draft, edit, and organize supporting materials for motions in limine.
- Courtroom Logistics Support – Reserve court reporters, arrange audiovisual needs, and prepare evidence binders or digital trial presentations.
- Preparation of Settlement Paperwork – Draft and organize settlement agreements, stipulations of dismissal, mutual release documents, and any documents needed to record settlement terms related to the property. Coordinate with parties for signatures and ensure compliance with court requirements for submission or dismissal.
Post-Judgment and Case Closeout
- Judgment Recording – Assist in recording final judgments or settlement agreements with the appropriate county recorder or court.
Lien or Title Updates – Prepare documents to release or update liens, judgments, or encumbrances affecting the property.
Bookkeeping and Financial Management
- Billing Entry & Review – Record billable time; ensure accurate task descriptions.
- Cost Tracking for Case Expenses – Track filing fees, service of process costs, expert witness invoices, and travel expenses.
- Client Payment Monitoring – Monitor retainer balances and flag overdue invoices for attorney review.
- Prepare Billing Reports – Generate itemized billing summaries for property dispute matters for client transparency and internal reporting.
Ongoing Case Management
- Client Communication – Serve as the liaison for non-legal client inquiries and routine updates on case status.
- Calendar & Deadline Management – Monitor court deadlines, discovery cutoffs, and scheduled hearings.
- Legal File Organization – Maintain up-to-date digital files.
- Task Tracking & Workflow Support – Manage task lists, case milestones, and attorney reminders to ensure consistent case progression.
- Bookkeeping: Record billable time and expenses, prepare invoices and following up with accounts receivable.
AI & Operational Best Practices
- Document Accuracy & Consistency Checks – Compare AI-assisted drafts with case records and supporting documents to identify factual errors, omissions, and inconsistencies before attorney approval or filing.
- Court AI Requirements Research – Research court rules, standing orders, and judge-specific requirements concerning AI use, disclosures, and certifications for attorney review.
- AI Review Checklist Support – Prepare and maintain attorney-approved checklists outlining required checks before AI-assisted work is sent or filed.
- AI Output Verification – Support the review of AI-generated content by verifying citations, confirming referenced sources, and identifying inconsistencies for attorney review.
- Operational Efficiency Research – Research emerging tools, workflow trends, and operational best practices relevant to law firms.
Paralegal Plans and Pricing
Our Monthly Plan gives you the flexibility to pay for just the hours you need, no rollovers, no long-term commitment. Our Annual Plan is designed for ongoing support, allowing you to purchase hours in advance and roll over any unused hours for up to one year.
Need higher-volume support? For larger monthly needs, consistent part-time hours, or a full-time team member at a fraction of in-house costs, contact us for details and pricing.
Click here to view our California rates.
Expert Help for Every Part of Your Practice
Law Firm Support Services
Your firm's needs often extend beyond any one area of support. Equivity provides flexible, scalable professionals to help with the work behind your practice, from paralegal and administrative support to client intake, billing, and marketing. Get the expertise you need across your firm, all through one trusted partner.
Paralegal Support
Move legal matters forward with practice-specific support for case preparation, document drafting, discovery, filings, and ongoing casework.
Legal Assistants
Free up your time by delegating scheduling, client communications, document coordination, intake follow-up, and routine case administration.
Client Intake & Reception
Connect with more prospective clients through timely responses, organized intake, appointment coordination, and reliable follow-up.
Law Firm Billing
Keep your billing operations organized and efficient with dependable support for billing workflows, administrative processes, and related tasks.
Law Firm Marketing
Grow your firm’s visibility and attract more potential clients with ongoing marketing support tailored to your goals.
One-Time Projects
Scalable paralegal or admin support for discovery, trial prep, or overflow work.
What's Your Current Staffing Model Costing Your Firm?
Use our calculator to compare the cost of in-house staffing versus virtual legal support and identify the most efficient staffing model for your firm.
Personalized Oversight for Your Firm
Dedicated Account Managers
Our Paralegal Account Managers bring expertise to keep your virtual legal team running seamlessly, from onboarding and daily operations to compliance and support. They serve as your dedicated point of contact, ensuring your team stays aligned with your firm’s goals and standards.
See How Your Account Manager Supports Your Paralegal Partnership
Onboarding & Setup
Your Account Manager evaluates your firm’s needs and integrates support into your workflow.
Conflict Resolution
Your Account Manager oversees conflict checks, maintains account security, and enforces compliance standards.
Team Management
They oversee paralegal assignments, monitor workloads, and keep tasks on track.
Ongoing Optimization
Through regular assessments, they refine processes and recommend strategies to enhance overall efficiency.
Your Path to Support Starts Here
How To Get Started
Get Started
Select the plan that fits your needs and sign up instantly, or contact us to discuss your options. No long-term contracts—adjust or cancel anytime!
Match & Interview
We’ll pair you with the right assistant and send their detailed bio. You’ll then have a quick interview to ensure the match feels right.
Launch & Succeed
Your assistant will schedule a call with you and your Account Manager to align on goals, communication, and next steps.
Trusted Support That Delivers
Why Law Firms Choose Equivity
Choosing the right support partner is about more than finding qualified professionals. It’s about working with a provider that understands the demands of running a law firm, can adapt as your needs change, and takes an active role in making the relationship work. Equivity combines legal industry experience, a comprehensive service offering, and dedicated account management to provide a more coordinated approach to supporting your firm.
Built for Law Firms
Founded by an attorney, Equivity understands the demands of legal work, the pressures on your team, and the specialized support your firm needs.
An Extension of Your Team
Our professionals learn your firm’s systems, processes, and communication style so they can work effectively alongside your team and fit the way you do business.
More Services. One Partner.
Spend less time coordinating multiple providers. Access support across legal work, administration, intake, technology, billing, and marketing through one partner.
Dedicated Management and Oversight
You have a dedicated Account Manager to coordinate services, guide onboarding, maintain communication, and help ensure your support continues to meet your firm’s needs.
Improve Firm Efficiency
Identify workflow bottlenecks, administrative gaps, and delegation opportunities with our Law Firm Efficiency Audit.
Ask an Expert
Not sure where your firm needs support? We’ll review your needs and recommend the right services and support structure for your firm.
Discover More
Still have questions? Explore guides, comparisons, and decision tools covering staffing models, ROI, service options and more.
