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built for the demands of legal practice
Virtual Paralegal Support for Law Firms
Equivity’s experienced, US-based virtual paralegals help law firms work more efficiently, control staffing costs, and stay focused on clients. Founded by an attorney, we understand the demands of legal practice and provide flexible that integrates with your firm’s existing workflows. Whether you need ongoing assistance or help managing a heavier workload, we make it easier to get the support your practice needs.
US-Based & Experienced
Our paralegals bring relevant experience, college degrees, and specialized certifications to support your firm’s needs. Explore Our Paralegal Matching Process.
Multi-Practice Expertise
Our team specializes across all areas of law, delivering the right expertise and tailored support to meet your firm’s unique needs.
One-Time Project Support
From short-term assignments to special projects, get expert paralegal support tailored to your firm’s needs and timeline.
Flexible & Scalable Support
Adjust your level of support as workloads and priorities change, without adding the fixed overhead of additional full-time employees.
Secure & Confidential
NDAs, conflict checks, and strict confidentiality protocols effectively protect your clients’ sensitive legal information.
Explore Our Areas of Expertise
How Our Virtual Paralegals Can Support Your Firm
Our experienced virtual paralegals offer dedicated support across a wide range of practice areas. Every engagement is supported by a dedicated Account Manager who helps ensure seamless communication, workflow alignment, and ongoing support tailored to your firm’s needs. Browse the list below to see how we can empower your firm. Need support in a different area? Contact us to discuss a custom solution for your firm.
Client Intake & Preliminary Legal Research
- Initial Client Consultation: Gather information from the client regarding their invention, business needs, and goals for patent protection.
- Patentability Search: Conduct a preliminary patent search to determine the novelty of the invention and whether it can be patented.
- Collect Client Documents: Request any relevant documents such as drawings, prototypes, and descriptions from the client that will assist in preparing the patent application.
- Prepare and Review Confidentiality Agreements: Draft or review non-disclosure agreements (NDAs) to ensure that confidential information shared by the client is protected.
Patent Application Preparation
- Prepare Patent Application Forms: Assist in completing and organizing all required forms for patent filing (e.g., USPTO forms, PCT forms, etc.).
- Draft Invention Disclosure Document: Help in drafting and compiling an invention disclosure, including a detailed description and drawings of the invention.
- Coordinate Patent Drafting with Patent Attorney: Assist the patent attorney in drafting the application, ensuring all necessary technical and legal elements are included.
- Prepare Claims and Specifications: Help prepare the claims section of the patent application, ensuring they are clear and precise to protect the invention.
Filing and Submission
- File Patent Application with Relevant Patent Office: Assist in submitting the completed patent application to the appropriate jurisdiction (e.g., USPTO, EPO).
- Pay Filing Fees: Ensure payment of any necessary filing fees for the patent application.
Post Filing and Prosecution Support
- Assist in Patent Issuance Process: Once granted, help facilitate the finalization of the patent and ensure the issuance is recorded properly.
- Prepare and Maintain Patent Portfolio: Keep track of all active and pending patents in the client’s portfolio, ensuring deadlines and maintenance fees are met.
Ongoing Case Management
- Monitor Patent Application Status: Track the progress of the patent application with the patent office and update clients accordingly.
- Communicate with Clients Regarding Updates: Keep the client informed on the status of the application, any office actions, or deadlines.
- Maintain Organized Case Files: Ensure all documents and correspondence related to the case are organized and filed properly in both physical and digital formats.
- Respond to Office Actions and Amendments: Assist with drafting responses to office actions or rejections from the patent office, including working with the attorney to amend claims if necessary.
- Coordinate with Patent Office for Additional Information: Ensure any further documentation or clarifications requested by the patent office are provided promptly.
- Prepare Invoices for Services Rendered: Generate and send invoices for the paralegals and the firm’s services related to the patent process, ensuring accuracy and timely billing.
AI & Operational Best Practices
- Document Accuracy & Consistency Checks – Compare AI-assisted drafts with case records and supporting documents to identify factual errors, omissions, and inconsistencies before attorney approval or filing.
- Court AI Requirements Research – Research court rules, standing orders, and judge-specific requirements concerning AI use, disclosures, and certifications for attorney review.
- AI Review Checklist Support – Prepare and maintain attorney-approved checklists outlining required checks before AI-assisted work is sent or filed.
- AI Output Verification – Support the review of AI-generated content by verifying citations, confirming referenced sources, and identifying inconsistencies for attorney review.
- Operational Efficiency Research – Research emerging tools, workflow trends, and operational best practices relevant to law firms.
Paralegal Plans and Pricing
Our Monthly Plan gives you the flexibility to pay for just the hours you need, no rollovers, no long-term commitment. Our Annual Plan is designed for ongoing support, allowing you to purchase hours in advance and roll over any unused hours for up to one year.
Need higher-volume support? For larger monthly needs, consistent part-time hours, or a full-time team member at a fraction of in-house costs, contact us for details and pricing.
Click here to view our California rates.
Expert Help for Every Part of Your Practice
Law Firm Support Services
Your firm's needs often extend beyond any one area of support. Equivity provides flexible, scalable professionals to help with the work behind your practice, from paralegal and administrative support to client intake, billing, and marketing. Get the expertise you need across your firm, all through one trusted partner.
Paralegal Support
Move legal matters forward with practice-specific support for case preparation, document drafting, discovery, filings, and ongoing casework.
Legal Assistants
Free up your time by delegating scheduling, client communications, document coordination, intake follow-up, and routine case administration.
Client Intake & Reception
Connect with more prospective clients through timely responses, organized intake, appointment coordination, and reliable follow-up.
Law Firm Billing
Keep your billing operations organized and efficient with dependable support for billing workflows, administrative processes, and related tasks.
Law Firm Marketing
Grow your firm’s visibility and attract more potential clients with ongoing marketing support tailored to your goals.
One-Time Projects
Scalable paralegal or admin support for discovery, trial prep, or overflow work.
What's Your Current Staffing Model Costing Your Firm?
Use our calculator to compare the cost of in-house staffing versus virtual legal support and identify the most efficient staffing model for your firm.
Personalized Oversight for Your Firm
Dedicated Account Managers
Our Paralegal Account Managers bring expertise to keep your virtual legal team running seamlessly, from onboarding and daily operations to compliance and support. They serve as your dedicated point of contact, ensuring your team stays aligned with your firm’s goals and standards.
See How Your Account Manager Supports Your Paralegal Partnership
Onboarding & Setup
Your Account Manager evaluates your firm’s needs and integrates support into your workflow.
Conflict Resolution
Your Account Manager oversees conflict checks, maintains account security, and enforces compliance standards.
Team Management
They oversee paralegal assignments, monitor workloads, and keep tasks on track.
Ongoing Optimization
Through regular assessments, they refine processes and recommend strategies to enhance overall efficiency.
Your Path to Support Starts Here
How To Get Started
Get Started
Select the plan that fits your needs and sign up instantly, or contact us to discuss your options. No long-term contracts—adjust or cancel anytime!
Match & Interview
We’ll pair you with the right assistant and send their detailed bio. You’ll then have a quick interview to ensure the match feels right.
Launch & Succeed
Your assistant will schedule a call with you and your Account Manager to align on goals, communication, and next steps.
Trusted Support That Delivers
Why Law Firms Choose Equivity
Choosing the right support partner is about more than finding qualified professionals. It’s about working with a provider that understands the demands of running a law firm, can adapt as your needs change, and takes an active role in making the relationship work. Equivity combines legal industry experience, a comprehensive service offering, and dedicated account management to provide a more coordinated approach to supporting your firm.
Built for Law Firms
Founded by an attorney, Equivity understands the demands of legal work, the pressures on your team, and the specialized support your firm needs.
An Extension of Your Team
Our professionals learn your firm’s systems, processes, and communication style so they can work effectively alongside your team and fit the way you do business.
More Services. One Partner.
Spend less time coordinating multiple providers. Access support across legal work, administration, intake, technology, billing, and marketing through one partner.
Dedicated Management and Oversight
You have a dedicated Account Manager to coordinate services, guide onboarding, maintain communication, and help ensure your support continues to meet your firm’s needs.
Improve Firm Efficiency
Identify workflow bottlenecks, administrative gaps, and delegation opportunities with our Law Firm Efficiency Audit.
Ask an Expert
Not sure where your firm needs support? We’ll review your needs and recommend the right services and support structure for your firm.
Discover More
Still have questions? Explore guides, comparisons, and decision tools covering staffing models, ROI, service options and more.
