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Simplify Your Legal Operations
Virtual Paralegal Support for Law Firms
Smart outsourcing starts here. Our experienced virtual paralegals bring dependable, cost-effective, scalable support across a wide range of legal practice areas. Founded by an attorney, we understand the demands of legal practice and deliver flexible support designed to integrate seamlessly with your firm’s workflow, from legal assistance to admin, call management, marketing, and one-time projects.
US-Based & Experienced
Multi-Practice Expertise
Our team specializes across all areas of law, delivering the right expertise and tailored support to meet your firm’s unique needs.
One-Time Project Support
From short-term assignments to special projects, get expert paralegal support tailored to your firm’s needs and timeline.
Secure & Confidential
NDAs, conflict checks, and strict confidentiality protocols effectively protect your clients’ sensitive legal information.
Explore Our Areas of Expertise
How Our Virtual Paralegals Can Support Your Firm
Our experienced virtual paralegals offer dedicated support across a wide range of practice areas. Every engagement is supported by a dedicated Account Manager who helps ensure seamless communication, workflow alignment, and ongoing support tailored to your firm’s needs. Browse the list below to see how we can empower your firm. Need support in a different area? Contact us to discuss a custom solution for your firm.
Client Intake and Initial Consultation
- Client Intake – Collect and review necessary information from the client, including property details, business needs, and financing details, and conduct conflict checks to make sure no conflicts of interest arise.
- Preliminary Property Search – Conduct initial research to confirm property details, ownership history, and zoning information.
Due Diligence and Document Preparation
- Title Search & Review – Order and review title reports to identify any potential issues or encumbrances on the property.
- Property Inspection Coordination – Assist with scheduling and reviewing property inspections, including environmental assessments and building condition reports.
- Zoning and Land Use Research – Research zoning regulations, land use restrictions, and any permits required for the intended business purpose.
- Draft Lease & Contract – Draft or review lease agreements, purchase agreements, and related documents.
- Environmental Due Diligence – Ensure environmental assessments are conducted and review the findings for compliance with environmental laws.
Contract Negotiation and Execution
- Draft and Review Contracts – Draft and review purchase agreements, lease agreements, and other commercial real estate contracts.
- Negotiate Terms – Assist in negotiating key transaction terms such as lease conditions, rent escalation clauses, and tenant improvements.
- Track Amendments – Ensure all amendments or changes to contracts are properly documented and reflected in the final agreement.
- Execute Documents – Coordinate and ensure the proper execution of contracts and related legal documents by all involved parties.
Closing and Post Closing Activities
- Prepare Closing Documents – Prepare and review the final closing documents, including deeds, transfer forms, and settlement statements.
- Coordinate with Lender and Title Company – Work with the title company, lenders, and all relevant parties to ensure the timely closing of the transaction.
- Manage Closing Costs – Assist in calculating and tracking closing costs, including title fees, tax obligations, lender fees, and other associated costs.
- Review Closing Statement – Review the final closing statement or settlement statement to ensure accuracy and proper financial distribution.
- Coordinate Funds Transfer – Ensure the proper transfer of funds during the closing process, including payments to third parties like brokers or vendors.
- Notarize Documents: Ensure necessary documents are notarized and executed.
- Post-Closing Follow-Up – Confirm the recording of deeds and other final documents with local government authorities and ensure that the transaction has been properly concluded.
- Lease & Occupancy Management – Assist with post-closing lease management, ensure the client understands their rights and obligations under any lease agreements.
Ongoing Property and Lease Management
- Monitor Lease Compliance – Track lease terms and ensure that the property owner or tenant remains compliant with agreed-upon lease terms, including rent, maintenance, and insurance obligations.
- Coordinate Renewal and Extension – Assist in managing lease renewals or extensions, including drafting and reviewing amendments and new terms.
- Property Maintenance & Litigation Assistance – Assist with ongoing legal issues related to property maintenance, compliance with local ordinances, and potential litigation.
Ongoing Case Management
- Client Communication & Status Updates – Provide clients with regular updates on transaction progress and address any questions or concerns related to the deal.
- Monitor Deadlines & Compliance – Track key deadlines, including contractual obligations, contingency periods, regulatory approvals, and due diligence periods.
- Maintain Transaction Files – Organize, update, and maintain all transaction-related files, ensuring accessibility and accuracy.
- Coordinate Escrow – Ensure the timely opening of escrow accounts, handle documentation, and manage escrow-related communications.
- Prepare Invoices – Prepare invoices for legal and associated services, including third-party inspections and appraisals.
Paralegal Plans and Pricing
Our Monthly Plan gives you the flexibility to pay for just the hours you need, no rollovers, no long-term commitment. Our Annual Plan is designed for ongoing support, allowing you to purchase hours in advance and roll over any unused hours for up to one year.
Need higher-volume support? For larger monthly needs, consistent part-time hours, or a full-time team member at a fraction of in-house costs, contact us for details and pricing.
Click here to view our California rates.
Tailored Support That Works for You
Build the Legal Team That Fits Your Practice
Your firm deserves a support team designed to match its specific needs. We provide expert assistance in marketing, administration, call management, data entry, translation, and one-time projects. Whether you need ongoing support or help with a specific task, we’ll develop a personalized solution.
Administrative Support
Free up your time by outsourcing routine tasks like travel planning, event coordination, bookkeeping and more.
Call Management
24/7/365 bilingual, HIPAA compliant call handling, including appointment scheduling, payment processing and translation.
Legal Assistants & Client Intake
From clerical support through intake, scheduling, and CRM entry, we provide reliable legal assistance that keeps your practice efficient and responsive.
One-Time Projects
From data entry and legal memos to Clio audits and discovery, we deliver fast support with no monthly commitment required.
Attorney Operations & Growth
Stay organized while we manage compliance, scheduling, research, and daily tasks that keep your practice running.
Law Firm Billing
Manage invoicing, track billable time, reconcile accounts, and support Clio billing workflows to ensure accurate, timely payments and compliant financial records.
Marketing
Elevate your firm’s visibility with expert content marketing, email campaigns, digital advertising, websites, SEO, social media and more.
Law Firm Websites
Professional, conversion-focused law firm websites designed to build credibility and launch quickly.
What's Your Current Staffing Model Costing Your Firm?
Use our calculator to compare the cost of in-house staffing versus virtual legal support and identify the most efficient staffing model for your firm.
Personalized Oversight for Your Firm
Dedicated Account Managers
Our Paralegal Account Managers bring expertise to keep your virtual legal team running seamlessly, from onboarding and daily operations to compliance and support. They serve as your dedicated point of contact, ensuring your team stays aligned with your firm’s goals and standards.
Onboarding & Setup
Your Account Manager evaluates your firm’s needs and integrates support into your workflow.
Conflict Resolution
Your Account Manager oversees conflict checks, maintains account security, and enforces compliance standards.
Team Management
They oversee paralegal assignments, monitor workloads, and keep tasks on track.
Ongoing Optimization
Through regular assessments, they refine processes and recommend strategies to enhance overall efficiency.
Your Path to Support Starts Here
How To Get Started
Get Started
Select the plan that fits your needs and sign up instantly, or contact us to discuss your options. No long-term contracts—adjust or cancel anytime!
Match & Interview
We’ll pair you with the right assistant and send their detailed bio. You’ll then have a quick interview to ensure the match feels right.
Launch & Succeed
Your assistant will schedule a call with you and your Account Manager to align on goals, communication, and next steps.
Trusted Support That Delivers
Why Law Firms Choose Equivity
Trusted Legal Expertise
Seamless Workflow Integration
Our paralegals use your systems, follow your processes, and communicate the way your firm prefers.
Responsive, Reliable Support
Timely, accurate assistance that adapts to your workload, from urgent filings to daily case demands.
Compliance You Can Trust
Improve Firm Efficiency
Identify workflow bottlenecks, administrative gaps, and delegation opportunities with our Law Firm Efficiency Audit.
Ask an Expert
Not sure where your firm needs support? We’ll review your needs and recommend the right services and support structure for your firm.
Discover More
Still have questions? Explore guides, comparisons, and decision tools covering staffing models, ROI, service options and more.
