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Simplify Your Legal Operations
Virtual Paralegal Support for Law Firms
Smart outsourcing starts here. Our experienced virtual paralegals bring dependable, cost-effective support across a wide range of legal practice areas. Founded by an attorney, we understand the demands of legal practice and deliver flexible support designed to integrate seamlessly with your firm’s workflow, from legal assistance to admin, call management, marketing, and one-time projects.
US-Based & Experienced
Multi-Practice Expertise
Our team specializes across all areas of law, delivering the right expertise and tailored support to meet your firm’s unique needs.
Customized & Scalable
Get scalable support specifically tailored to your firm’s size, caseload, practice areas, objectives, and evolving legal needs
Secure & Confidential
NDAs, conflict checks, and strict confidentiality protocols effectively protect your clients’ sensitive legal information.
Explore Our Areas of Expertise
How Our Virtual Paralegals Can Support Your Firm
Our experienced virtual paralegals offer dedicated assistance across a wide spectrum of legal practice areas. Browse the list below to see how we can empower your firm. Need support in a different area? Contact us to discuss a custom solution for your firm.
Client Intake and Preliminary Assessment
- Initial Consultation Coordination – Conduct initial consultations and screenings.
- Intake Form & Document Collection – Distribute intake questionnaires, collect supporting documents (e.g., resumes, passports, job descriptions), and organize files for attorney review.
- Eligibility Screening Support – Assist the attorney in reviewing the client’s qualifications for applicable employment-based immigration categories (e.g., H-1B, PERM, EB-2).
- Conflict Check & Engagement Letter Preparation – Support internal conflict check procedures and send out engagement letters to formalize legal representation.
Case Preparation and Filing Strategy
- Filing Calendar Management – Set internal deadlines and reminders based on USCIS processing times and petition windows (e.g., H-1B cap season, PERM timelines).
- Labor Condition Application (LCA) Preparation – Assist in preparing and submitting LCAs for H-1B and similar petitions.
- Prevailing Wage Request Assistance – Prepare documents for DOL prevailing wage requests for PERM cases.
- Draft Support Letters & Forms – Draft support letters, employer letters, and immigration forms (e.g., I-129, ETA-9089, I-140).
- Job Description Compilation – Collaborate with employers to create accurate and USCIS-compliant job descriptions.
- Evidence Organization – Compile and index supporting documentation such as degrees, transcripts, experience letters, and letters of recommendation.
- Fee Calculation & Invoicing Prep – Help calculate government filing fees and prepare cost estimates.
Petition Filing and Follow up
- Final Filing Packet Assembly – Print, assemble, and quality-check petition packets before submission.
- Petition Filing Submission – Assist with electronic or mail-based filing of forms and supporting documents to USCIS, DOL, or NVC.
- Receipt Notice Tracking – Monitor and log receipt notices and process status updates for each petition.
- RFE Drafting Support – Assist attorneys in preparing responses to Requests for Evidence (RFEs), including gathering and organizing supplemental documents.
- Consular Process Coordination – Help coordinate visa interviews and prepare consular documentation if required.
Post Approval Support and Future Planning
- Approval Notice Distribution – Send approval notices to clients and employers and ensure they are logged and archived.
- Visa Stamping Coordination – Help clients schedule visa appointments and compile documentation for visa stamping abroad.
- I-485 Adjustment Preparation – Assist with the preparation of adjustment of status applications for eligible employees.
- Extension & Renewal Tracking – Monitor expiration dates and prepare renewal documentation ahead of time (e.g., H-1B extensions, EAD renewals).
- Green Card Process Monitoring – Track the green card application progress and assist with long-term immigration planning.
Ongoing Case Management
- Client Communication Management – Maintain clear and consistent communication with clients and employers to provide updates and gather missing documentation.
- Case Status Tracking – Monitor case progress using USCIS tracking tools and internal software systems.
- File Organization & Database Maintenance – Keep files up-to-date and well-organized for audits and reference.
- Billing & Invoicing Support – Generate invoices, track payments, and support financial reporting related to legal services.
- Compliance Monitoring – Ensure deadlines are met and that all documentation complies with current immigration regulations.
Paralegal Plans and Pricing
Our Monthly Plan gives you the flexibility to pay for just the hours you need—no rollovers, no long-term commitment. Looking for savings? Our Annual lets you buy hours in bulk at a discounted rate, with the ability to roll over unused hours for up to a year.
Need more than 50/hours month, dedicated support on a part-time basis with consistent hours or a full-time team member at a fraction of in-house hiring costs? Contact us for details and pricing!
Click here to view our California rates.
Tailored Support That Works for You
Build the Legal Team That Fits Your Practice
Your firm deserves a support team designed to match its specific needs. We provide expert assistance in marketing, administration, call management, data entry, translation, and one-time projects. Whether you need ongoing support or help with a specific task, we’ll develop a personalized solution.
Administrative Support
Free up your time by outsourcing routine tasks like travel planning, event coordination, bookkeeping and more.
Call Management
24/7/365 bilingual, HIPAA compliant call handling, including appointment scheduling, payment processing and translation.
Client Intake
From first contact through scheduling and CRM entry, we deliver fast, professional intake support that converts prospects into paying clients.
Legal Assistant
From clerical work to client-facing tasks, our dedicated Legal Assistants keep your practice efficient without the cost of full-time staff.
One-Time Projects
From data entry and legal memos to Clio audits and discovery, we deliver fast support with no monthly commitment required.
Marketing
Elevate your firm’s visibility with expert content marketing, email campaigns, digital advertising, websites, SEO, social media and more.
Your Path to Support Starts Here
How To Get Started
Get Started
Select the plan that fits your needs and sign up instantly, or contact us to discuss your options. No long-term contracts—adjust or cancel anytime!
Match & Interview
We’ll pair you with the right assistant and send their detailed bio. Want to meet them first? Schedule a quick interview.
Launch & Succeed
Your assistant will schedule a call with you and your Client Experience Manager to align on goals, communication, and next steps.
Personalized Oversight for Your Firm
Dedicated Client Experience Managers
Our Paralegal Client Experience Managers bring expertise to keep your virtual legal team running seamlessly, from onboarding and daily operations to compliance and support. They serve as your dedicated point of contact, ensuring your team stays aligned with your firm’s goals and standards.
Onboarding & Setup
Your CEM evaluates your firm’s needs and seamlessly integrates support into your workflow.
Conflict Resolution
Your CEM manages conflict checks, maintains account security, and enforces compliance standards.
Team Management
They oversee paralegal assignments, monitor workloads, and keep tasks on track.
Ongoing Optimization
Through regular assessments, they refine processes and recommend strategies to enhance efficiency.
See How Virtual Paralegals Stack Up Against Traditional Options
Not sure which legal support model is right for your firm? See how virtual paralegals, staffing agencies, and in-house hiring compare in cost, flexibility, and efficiency.
Trusted Support That Delivers
Why Law Firms Choose Equivity
Trusted Legal Expertise
Seamless Workflow Integration
Our paralegals use your systems, follow your processes, and communicate the way your firm prefers.
Responsive, Reliable Support
Timely, accurate assistance that adapts to your workload, from urgent filings to daily case demands.
Compliance You Can Trust
Explore Your Options
See all the ways our assistants can support your firm. Check out our task overview chart to find the services that fit your needs.
Ask an Expert
If you’re unsure which services fit your firm best, reach out! We’ll assess your needs and guide you to the right solution.
Discover More
Still have questions? Browse our FAQs for quick answers or explore our blog for insights on streamlining legal support.